Procedure descriptions

Apply for a replacement Community licence

If a Community licence is no longer valid or is illegible, you must apply to the relevant authority for a replacement.

You require a Community licence for commercial road haulage.

In addition, you must have a certified copy of the Community licence for each vehicle.

You must have any certificate or certified copy replaced if it:

  • is lost
  • is stolen
  • becomes unusable, for example due to
    • soiling
    • water damage

When applying, you must provide credible evidence of the loss. If a copy has been stolen, you must report this to the police.

Note on replacement for a road haulage licence that is still valid:
The procedure outlined above applies accordingly to road haulage licences for commercial domestic transport that are still valid and their duplicates.

Responsible authority

  • for an urban district: the city council
  • for a rural district: the district administration
Landratsamt Ortenaukreis

Hausanschrift

Badstraße 20
77652 Offenburg
To the electronic timetable information

Contact

Telefon (07 81) 8 05-0
Fax (07 81) 8 05-12 11
E-Mail landratsamt@ortenaukreis.de
Servicekonto Sichere Servicekonto-Nachricht über service-bw.de senden

Details

Prerequisite

Your licence certificate or collective licence, or the duplicate or copy for a vehicle, has been lost, stolen, rendered unusable or is illegible.

Procedure

  • You must submit an application for a replacement.
  • You must submit the application to the licensing authority in your place of residence in writing or, where the relevant authority offers this option, via an online application.
  • The relevant licensing authority will examine the documents and issue a replacement joint licence or a certified copy.
  • You must submit the application to the licensing authority for your place of residence in writing or, where the relevant authority offers this option, via an online application.

Deadlines

If you lose a certificate or a certified copy, please contact the relevant licensing authority immediately.

Required documents

  • Application for a replacement
  • In the event of loss: a written statement must also be provided
  • in the event of theft: a police report must also be provided

Costs

From 40.00 EUR to 100.00 EUR

Processing time

Provided the documents are complete, your application will be processed promptly.

Miscellaneous

If the communal licence is stolen, you must report this to the police and then contact your relevant licensing authority.

Legal basis

Allgemeine Verwaltungsvorschrift zum Güterkraftverkehrsrecht (GüKVwV)

Güterkraftverkehrsgesetz (GüKG):

  • § 3 Gewerblicher Güterkraftverkehr durch Unternehmer mit Sitz im Inland
  • § 5 Gewerblicher Güterkraftverkehr durch Unternehmer ohne Sitz im Inland

Release note

Machine generated, based on the German release by: Verkehrsministerium Baden-Württemberg, 08.06.2026